HCSS Acquisition Specialist - Purchasing
Company: UTMB Health
Posted on: November 22, 2022
HCSS Acquisition Specialist - Purchasing
**Galveston, Texas, United States**
Clerical & Administrative Support
HealthCare System Staffing
Requisition # 2205416
To provide professional advisory, technical, and administrative
skills necessary to acquire supplies, equipment, and services
required by the institution in compliance with all applicable laws,
rules, regulation, policies, and procedures. Responsible for
performing various tasks related to the Procurement Cycle from
planning through order fulfillment for routine procurements that
require formal solicitation (ITB/RFP) and selection processes.
**ESSENTIAL JOB FUNCTIONS:**
+ Assists Customers in procurement planning and project
coordination by providing budgetary/cost analysis, sourcing,
technical & commercial recommendations, defining project scope and
requirements, scheduling and risk/benefit analysis information.
+ Prepares general bid-proposal documents including the development
of appropriate specifications/requirements, evaluation & selection
criteria and process, commercial and legal terms and bidders
+ Coordinates and leads the bid/proposal evaluation process and
prepares award recommendation for basic contracts.
+ Coordinates and assists in leading the purchase and contract
negotiations developing appropriate strategies and tactics to
minimize institutional risks and achieve best value.
+ Prepares purchase order/contract documents in accordance with
approved templates/formats to ensure inclusion of all appropriate
terms, conditions, and requirements.
+ Issues purchase order releases and/or contract amendment
consistent with the requirements of the agreement.
+ Actively engages in supplier sourcing and development activities
including outreach to Historically Underutilized Businesses.
+ Provides information to Customer to ensure Customers
understanding of purchase order/contract requirements and
obligations including Customers responsibility, if applicable, for
contract management and managing supplier performance.
+ Responsible for providing clarification of purchase order/
contract terms and requirements. Identifies discrepancies and
facilitates negotiation/resolution of disputes.
+ Issues purchase orders and/or contract amendments consistent with
the agreement terms.
+ Provides recommendations and/or prepares appropriate documents
for contract renewals, extensions, modifications and termination in
coordination with Customer and Purchasing Management.
+ Monitors supplier and/or customer performance and compliance with
contract requirements and Purchasing's policies and procedures.
+ Prepares appropriate contract documents (i.e., bids/proposals,
correspondence, purchase orders, amendments, etc.) and ensures they
are properly completed, organized, filed, recorded, stored, and
archived in accordance with applicable policies /procedures.
+ Coordinates compliance with all applicable UTMB, State, and
Federal rules and regulations.
+ Develops a strong partnership with customers to proactively
understand their ordering habits and trends to assist with their
+ Serves as liaison between vendors, the institution, and
+ Corresponds with parties involved to assure orders, shipping,
anddeliveries are timely and in order.
+ Handles routine inquiries regarding the process and basic
purchasing policies and procedures.
+ Develops and maintains effective relationships with internal and
external customers and serves as a principal liaison between
customers and operations.
+ Works closely with customers in problem resolution and consults
with customers on problem prevention.
+ Adheres to internal controls and reporting structure.
**KNOWLEDGE, SKILLS AND ABILITIES:**
+ Demonstrates good negotiation skills and strategic thinking
+ Proficient in Microsoft Office Suite
+ Demonstrate the ability to read, interpret and apply legal
theories and concepts to develop and negotiate purchase
order/contract terms to minimize institutional risk.
+ Good technical writing skills and ability to write
+ Demonstrates ability to communicate professionally with people at
all levels of the organization and external contacts
+ Good organizational and project management skills
+ Demonstrates the ability to proactively assist customers with
their immediate and long-term needs.
+ Ability to analyze and interpret data.
+ Ability to work in a fast-paced environment and work
+ Working knowledge of purchasing and contract management on-line
systems (e.g., Peoplesoft/Jaggaer/SharePoint).
+ Demonstrates good customer service skills.
+ Good verbal and written communications skills
+ Detail oriented.
+ Good overall knowledge of procurement processes, policies, and
+ Good mathematics skills
+ Good problem resolution skills.
+ Ability to work in a team environment contributing ideas,
participating in decisions, and achieving outcomes.
**MARGINAL OR PERIODIC JOB FUNCTIONS:**
Performs related duties as required.
Working knowledge of State of Texas Procurement guidelines
**REQUIRED EDUCATION / EXPERIENCE:**
Bachelor's degree or equivalent and two years related
* Work schedule is Monday-Friday (8a-5p)
*This assignment is expected to last approximately 6 months.
***HCSS is the in-house staffing agency for UTMB, therefore there
are no TRS benefits associated with this position.***
+ **Hiring Range: $27.00**
Keywords: UTMB Health, Galveston , HCSS Acquisition Specialist - Purchasing, Other , Galveston, Texas
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