Business Coordinator, Psychiatry/Behavioral Science

Company: University of Texas Medical Branch
Location: Galveston
Posted on: June 10, 2021

Job Description:

JOB DESCRIPTION: To coordinate and directly support the administrative and business management within the Department of Psychiatry and Behavioral Sciences. Ability to perform tasks and responsibilities on own initiative ensuring process and operational continuity of various administrative and business management activities.

Specific Job Related Duties:

Financial related tasks

• Assists in the reconciliation of department accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting.
• Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.
• Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.
• Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.

Software related tasks

• Types finished copies of correspondence and reports from rough drafts.
• Types routine, complex, and/or confidential documents.
• Proofreads all completed assignments for grammar, format, and structure.
• Creates, maintains, and manipulates databases and spreadsheets.
• Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands.

Clerical tasks - filing, scheduling, reporting, etc.

• Schedules, coordinates, and organizes appointments, meetings, and rooms.
• Coordinates meeting notifications and prepares agendas.
• Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule.
• Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
• Sorts and distributes incoming mail and prepares outgoing mail.

Customer Service

• Responsible for administrative support tasks for department faculty.
• Ensure smooth and seamless service in the faculty's office, managing day-to-day activities.
• Ability to think independently and make decisions as necessary.

Miscellaneous

• Prioritizes daily work assignments.
• Contributes ideas and suggestions for improvements to the process.
• Supports and assists in the cross training of team members.
• Good overall knowledge of Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Salary Range:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation

Keywords: University of Texas Medical Branch, Galveston , Business Coordinator, Psychiatry/Behavioral Science, Other , Galveston, Texas