To provide clerical, secretarial and office administrative
support to a process or area ensuring operational administrative
ESSENTIAL JOB FUNCTIONS
Software Related Tasks
Responsible for data entry in a variety of systems including the
creation, retrieval, and/or update of electronic files checking and
verifying the correctness and completeness of data entered.
Types standard office forms, correspondence, reports, and other
routine documents utilizing typewriter, word processor, or computer
Prepares simple spreadsheets.
Utilizes spreadsheets and databases in maintaining and
organizing process and/or area records.
Proofreads all completed assignments.
Clerical Tasks - Filing, Scheduling, Reporting, etc.
Performs a variety of routine miscellaneous clerical tasks, as
defined by area/process, such as making copies, filing, faxing
information, and maintaining area bulletin boards.
Picks up and delivers correspondence, automated reports,
Sorts, stamps, and distributes incoming mail and prepares
Maintains calendars and schedules meetings as needed.
Assists in compiling data for reports.
Pages staff via computer.
Serves as receptionist, routing visitors and callers or taking
and delivering messages to appropriate individual.
Answers telephone, screens and routes calls, and responds to a
variety of general customer requests.
Placing and tracking orders for the department.
Assists with special projects.
Produces accurate work.
Prioritizes daily work assignments.
Contributes ideas and suggestions for improvements to the
Supports and assists in the cross training of team members.
Attends training programs.
Learns and applies policies and procedures for the work
- This is a contract position, through HealthCare Systems
Staffing (the in-house staffing agency for UTMB. Therefore, no
benefits are associated with this position.*
Proficient in Microsoft Office Suite (including MS Word and
Excel). Must be profcient in typing and spelling.
EDUCATION & EXPERIENCE
High school diploma or equivalent.
One year office related experience.
Standard office environment.
Work hours are Mon - Fri (8am-5pm)
This is approximately an 8-week assignment.