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Sr. Administrative Secretary - Department of Surgery, Division of Pediatric Surgery

Company: University of Texas Medical Branch
Location: Galveston
Posted on: June 6, 2021

Job Description:


To provide advanced secretarial support to management for effective and efficient business operations.

Min Qualifications:

High school or equivalent with 5 years of related experience.

Specific Job Related Duties:

  • Coordinates and support all activities related to the Division of Pediatric Surgery. Duties to include, but are not limited to:
  • Answers phones and responds to correspondence; refer University and external personnel to the appropriate source for information as necessary ensuring effective communications in a timely manner.
  • Assists in scheduling of meetings using Outlook calendar, the preparation of agendas, reserves room, send meeting reminders.
  • Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
  • Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
  • Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
  • Ensures faculty and mid-level providers licensure is renewed in a timely manner.
  • Assists with data entry as requested.
  • Coordinates and processes employee travel arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
  • Works in tandem with other Coordinators and Administrative Support Staff in the department filling in and covering other departmental areas on a daily basis.
  • Acts as a liaison with other campus departments on routine matters.
  • Determines work priorities and monitors progress toward work deadlines.
  • Performs any related duties required to maintain efficient operations of Pediatric Surgery.

Salary Range:

$38,800-$48,500 annually, commensurate with experience.


UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.


Keywords: University of Texas Medical Branch, Galveston , Sr. Administrative Secretary - Department of Surgery, Division of Pediatric Surgery, Other , Galveston, Texas

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