Acquisition Specialist - Purchasing (32246)
Company: University of Texas Medical Branch
Location: Galveston
Posted on: January 10, 2021
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Job Description:
JOB SUMMARY:To provide professional advisory, technical, and
administrative skills necessary to acquire supplies, equipment, and
services required by the institution in compliance with all
applicable laws, rules, regulation, policies, and procedures.
Responsible for performing various tasks related to the Procurement
Cycle from planning through order fulfillment for routine
procurements that require formal solicitation (ITB/RFP) and
selection processes. ESSENTIAL JOB FUNCTIONS:* Assists Customers in
procurement planning and project coordination by providing
budgetary/cost analysis, sourcing, technical & commercial
recommendations, defining project scope and requirements,
scheduling and risk/benefit analysis information.* Prepares general
bid-proposal documents including the development of appropriate
specifications/requirements, evaluation & selection criteria and
process, commercial and legal terms and bidders list.* Coordinates
and leads the bid/proposal evaluation process and prepares award
recommendation for basic contracts. * Coordinates and assists in
leading the purchase and contract negotiations developing
appropriate strategies and tactics to minimize institutional risks
and achieve best value. * Prepares purchase order/contract
documents in accordance with approved templates/formats to ensure
inclusion of all appropriate terms, conditions, and requirements.*
Issues purchase order releases and/or contract amendment consistent
with the requirements of the agreement.* Actively engages in
supplier sourcing and development activities including outreach to
Historically Underutilized Businesses. * Provides information to
Customer to ensure Customers' understanding of purchase
order/contract requirements and obligations including Customer's
responsibility, if applicable, for contract management and managing
supplier performance.* Responsible for providing clarification of
purchase order/ contract terms and requirements. Identifies
discrepancies and facilitates negotiation/resolution of disputes.*
Issues purchase orders and/or contract amendments consistent with
the agreement terms. Provides recommendations and/or prepares
appropriate documents for contract renewals, extensions,
modifications and termination in coordination with Customer and
Purchasing Management.* Monitors supplier and/or customer
performance and compliance with contract requirements and
Purchasing's policies and procedures.* Prepares appropriate
contract documents (i.e., bids/proposals, correspondence, purchase
orders, amendments, etc.) and ensures they are properly completed,
organized, filed, recorded, stored, and archived in accordance with
applicable policies /procedures.* Coordinates compliance with all
applicable UTMB, State, and Federal rules and regulations.*
Develops a strong partnership with customers to proactively
understand their ordering habits and trends to assist with their
needs.* Serves as liaison between vendors, the institution, and
departments.* Corresponds with parties involved to assure orders,
shipping, and deliveries are timely and in order.* Handles routine
inquiries regarding the process and basic purchasing policies and
procedures.* Develops and maintains effective relationships with
internal and external customers and serves as a principal liaison
between customers and operations.* Works closely with customers in
problem resolution and consults with customers on problem
prevention.* Adheres to internal controls and reporting
structure.KNOWLEDGE, SKILLS AND ABILITIES:* Demonstrates good
negotiation skills and strategic thinking * Proficient in Microsoft
Office Suite* Demonstrate the ability to read, interpret and apply
legal theories and concepts to develop and negotiate purchase
order/contract terms to minimize institutional risk.* Good
technical writing skills and ability to write specifications.*
Demonstrates ability to communicate professionally with people at
all levels of the organization and external contacts* Good
organizational and project management skills* Demonstrates the
ability to proactively assist customers with their immediate and
long-term needs.* Ability to analyze and interpret data.* Ability
to work in a fast-paced environment and work cross-functionally*
Working knowledge of purchasing and contract management on-line
systems (e.g., Peoplesoft/Jaggaer/SharePoint).* Demonstrates good
customer service skills.* Good verbal and written communications
skills * Detail oriented.* Good overall knowledge of procurement
processes, policies, and procedures.* Good mathematics skills* Good
problem resolution skills.* Ability to work in a team environment
contributing ideas, participating in decisions, and achieving
outcomes.MARGINAL OR PERIODIC JOB FUNCTIONS: ? Performs related
duties as required. *HCSS is the in-house staffing agency for UTMB,
therefore there are no TRS benefits associated with this
position.*PREFERRED EXPERIENCE:Working knowledge of State of Texas
Procurement guidelinesREQUIRED EDUCATION / EXPERIENCE: Bachelor's
degree or equivalent and two years related experience.* Work
schedule is Monday-Friday (8a-5p)*This assignment is expected to
last approximately 6 months. HCSS.* *HCSS is the in-house staffing
agency for UTMB, therefore there are no TRS benefits associated
with this position.*UTMB HealthCare Systems (HCSS) strives to
provide equal opportunity employment without regard to race, color,
national origin, sex, age, religion, disability, sexual
orientation, gender identity or expression, genetic information or
veteran status. HCSS takes affirmative action to hire and advance
women, minorities, protected veterans and individuals with
disabilities. HCSS is the official internal float pool for clinical
and non-clinical services for UTMB and its associated facilities in
Galveston and the surrounding areas.
Keywords: University of Texas Medical Branch, Galveston , Acquisition Specialist - Purchasing (32246), Other , Galveston, Texas
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