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Director, Research Accounting - Research Administration

Company: CTI Education Group
Location: Galveston
Posted on: April 8, 2021

Job Description:

For application assistance, please email utmbjobs@utmb.edu Representatives are available Monday through Friday from 8 a.m. to 5 p.m. CST. JOB SUMMARY: Provides leadership in the management and continuous improvement of all post-award financial management activities of externally sponsored activities. Provides guidance and oversight to the post-award life cycle of sponsored programs including, but not limited to, managing budgets in the institutional financial system, preparing and submitting financial status reports, billing and accounts receivable of contracts and sub-recipient agreements, and award close-out for an externally sponsored portfolio of $130M. This position will also be responsible for the preparation and negotiation of indirect cost rates, provide costing guidance as appropriate for research cores and service centers, and revise the cost accounting disclosure statement as needed. Provides input to financial management system owners regarding the needs to effectively account for grant and contract revenues and expenditures. Works closely with principal investigators and departmental support staff regarding budgets, prior approvals, and submission of scientific progress reports. This position will be an active member of the Research Administration Leadership Team and a member of research operations and compliance committees. The incumbent is responsible for maintaining a professional environment that promotes compliant business policies and procedures and work with research faculty and staff in a supportive partnership focused on value-added customer service. ESSENTIAL JOB FUNCTIONS:

  • Provide day-day leadership of the operations of the grants and contracts accounting office.
  • Supervise professional and clerical staff, including hiring, training, performance appraisal, discipline and termination.
  • Develop staff to provide the highest quality grant and contract accounting services to faculty and department support staff. Ensure staff competency. Provide professional and personal development through sound performance management practices.
  • Coordinate grant and contract accounting training.
  • Review and revise business processes to ensure best practices are in place and that appropriate internal controls exist to assure grant and contract revenues and expenditures are accounted for in accordance with generally accepted accounting principles.
  • Develop, monitor and report significant metrics/key performance indicators to Associate Vice President for areas of responsibility.
  • Assure subsidiary ledgers reconcile to the general ledger. These sub ledgers include project costing, accounts receivable, billing, and contracts.
  • Update and maintain sponsored project polices and procedures to provide assurance of compliance with institutional and UT System policies, sponsor guidelines, and Federal and State laws pertaining to sponsored program administration.
  • Implement and maintain procedures to ensure timely, accurate month-end and fiscal year-end accounting close processes and assist with the preparation of monthly and annual financial statements.
  • Review and approve journal entries.
  • Collaborate with leadership in the Office of Sponsored Programs Pre-Award Administration to ensure smooth transition of new awards.
  • Monitor grant and contract accounts receivable to ensure timely collection and establish allowance for doubtful accounts as required.
  • Monitor deferred revenue balances to ensure that deferrals are being recognized as appropriate.
  • Provide oversight to the manager of financial status reporting to ensure reports are filed with sponsors according to sponsor terms and conditions.
  • Provide oversight to award close out process.
  • Coordinate the gathering of data for the compilation of the indirect rate proposal to ensure the optimal rate is achieved to allow for the Institution to be able to receive greater indirect cost recovery on sponsored awards.
  • Establish, maintain and adhere to systems and proper internal controls to ensure the integrity of financial reports.
  • In collaboration with Information Services, develop and maintain information systems that support Financial Accounting and Reporting service lines within areas of responsibility.
  • Assist with coordination of financial audits by regulatory, internal, external, taxing authorities, and by providing supporting documentation as requested by auditors.
  • Document and perform annual tests of Business Continuity Plans for areas of responsibility.
  • Collaborate with other UTMB Business areas to resolve cross-functional issues.
  • Ensure timely, accurate responses to grant related inquiries from customers at all levels of the Institution.
  • Manages development of operational budgets.
  • Manages special projects as assigned by the Associate Vice President for Research Administration.
  • Provide leadership in the use of technology and best practices to ensure continuous process improvement
  • Provide direct leadership to a team of financial professionals through regular communication, active goal setting, and routine coaching to model and promote behavior that aligns with UTMB's Core Values
  • Organize and plan work to ensure appropriate prioritization and timely deliverables MINIMUM QUALIFICATIONS:
    • Bachelor's Degree in Accounting or related field.
    • Seven years of related experience in research administration and grants management with at least three years in a supervisory capacity.
    • Experience with risk monitoring, policy implementation and managing compliance with federal government grants and contracts and ability to interpret and apply university and sponsor policies and procedures. PREFERRED QUALIFICATIONS:
      • Ten years of related experience in post award research administration with increasing responsibilities at a major research university with at least five years in a supervisory capacity.
      • Strong background in research administration and accounting.
      • Certified Research Administrator (CRA), Certified Public Accountant (CPA) and/or Master's degree in Accounting or related field. KNOWLEDGE / SKILLS / ABILITIES:
        • Ability to apply the principles and regulatory framework of the Federal Office of Management and Budget (OMB) including financial management and regulatory policies such as Uniform Guidance, Federal Acquisition Regulations, and Single Audit
        • Knowledge of Federal grant regulations such as the NIH Grants Policy Statement and the NSF Grants Policy Manual.
        • Ability to read and interpret grantor guidelines to assure compliance.
        • Ability to lead staff of professional and clerical employees involved in the post-award administration of externally sponsored programs including the accounting, billing, and reporting activities.
        • Excellent verbal and written communication skills including the ability to communicate with individuals at all levels within the institution.
        • Knowledge of the appropriate accounting treatments of grant and contract revenues and expenditures in a publicly funded college or university.
        • Knowledge of complex accounting systems, such as PeopleSoft, Oracle, or SAP.
        • Ability to analyze/evaluate data and make appropriate decisions/recommendations.
        • Strong organizational and planning skills with ability to manage multiple projects.
        • Ability to build and maintain complex models to support Executive Leadership decision making.
        • Demonstrated ability to solve complex problems. EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities. Primary Location United States-Texas-Galveston Work Locations 301 University Blvd. Rebecca Sealy Hospital, rm 4.400 Galveston 77555 - 0156 Job Executive Organization Univ. of Texas Medical Branch : Regular Shift Standard Employee Status Director Job Level Day Job Job Posting Mar 30, 2021, 10:53:56 PM For application assistance, please email utmbjobs@utmb.edu Representatives are available Monday through Friday from 8 a.m. to 5 p.m. CST.

Keywords: CTI Education Group, Galveston , Director, Research Accounting - Research Administration, Executive , Galveston, Texas

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